50th Reunion Planning

Minutes from 50th Reunion Planning Meetings

Date of Meeting: Friday, June 7, 2019

Present: Suzanne Border, Mike Bowden, Cheryl Brown, Eddie Fitzgerald, Bobby Hargroves, Larry Jordan, Betsy Mills, Tim Taylor

Synopsis: The committee continued planning for our 50th reunion weekend.  To keep overall costs down, many of the events will be offered on an optional, pay-as-you-go basis.  The main reunion event on Saturday night will again be held at Heritage Hall and will be catered.  We are still working on securing a caterer for Saturday night, a food truck for our Friday night casual mixer, a photographer for Saturday night’s class photo, and final details for our Sunday farewell brunch.

Friday, Oct. 18, Events:

3-4 pm    Paris High pep rally in Wildcat Gym

(Class members who attend will sit as a group and be recognized)

5-7 pm   Casual mixer at Fairgrounds

(We have reserved the Fairgrounds Building at no cost and hope to secure a local food truck to offer food at attendees’ expense.  The class will provide soft drinks/cups/water/ice/decorations.  Alcoholic beverages will be on a BYOB basis.)

7-10 pm    PHS vs. Argyle football game at Wildcat Stadium

(We will sit in a designated general admission section.  Attendees are responsible for admission to the game.  General admission tickets are $6, but senior citizens can normally obtain free admission by showing an ID verifying age to gate attendants.   Our class will be recognized at the game.)

?-?        Post-game ad-hoc mixer at site(s) TBD

(Class members may choose to visit local establishments following the Fairgrounds mixer and/or game)

Saturday, Oct. 19, Events:

Note: The majority of the day is left open for class members to organize activities of their own choosing.  Some classmates may wish to play a round of golf and many will want to reserve time to visit family/friends/landmarks. The committee will try to facilitate those activities as requested.

5-7 pm    Tour of Lamar County Historical Museum

(The Museum, located next door to Heritage Hall, will be available for attendees to tour prior to our main reunion event.  A $3 per person donation is recommended.)

7-10 pm    Class Reunion at Heritage Hall

(The class has secured venue rental at a cost of $540 and will pay a $75 fee for a cash bar.  Also, we’re responsible for security (projected $120 cost).  We are still looking for a caterer and a photographer.  It is anticipated that a class photo will be taken early (about 7:30 pm).  The class will provide decorations (coordinated by Iva & Bobby Hargroves of Traditions Flowers and Gifts), soft drinks/cups/ice, and music.  Because we are using a cash bar, outside alcoholic beverages are prohibited.)

Sunday, Oct. 20, Events:

9-10 am     Memorial Service at PJC's DeShong Chapel

(We have reserved the Chapel at a cost of $100 and Duane Hamil will conduct the service.)  

10:30 am     Farewell Brunch at area restaurant TBD

(This will be a dutch treat event at a local restaurant to be announced.)

Other Discussion Items:

  • Procurement of a 50th reunion souvenir item such as mug, coaster, etched glass will be investigated.
  • Event publicity media will include the class website, class Facebook page, The Paris News, eParis Extra website, word of mouth, and possible use of post cards to reach classmates without valid email addresses.
  • Tentative Budget:
    • $ 50    Friday night mixer (soft drinks, ice, cups)
    • $540   Heritage Hall rental
    • $75     Heritage Hall cash bar fee
    • $120   Heritage Hall security
    • $150   Photographer for Saturday night (tentative estimate)
    • $100   DeShong Chapel (tentative estimate)
    • $100   Decorations
    • $50     Miscellaneous costs (name tags, etc.)
    • $1000  Catering (100 attendees @ estimated $10 each)
    • $2185 Total Expenses
  • Projected Ticket Price:  It is anticipated that we will be charging $25 per person to cover our expenses.  A final price will be announced soon along with payment details. 
    • Tickets will include:
      • Setups for Friday night mixer
      • Saturday night reunion catering, soft drinks, group photographer, decorations
      • Sunday Memorial Service
    • The following is NOT included in the ticket price:
      • Friday night mixer food & alcohol (BYOB)
      • Friday night football game admission (could be free for senior citizens)
      • Saturday night alcohol (cash bar)
      • Sunday farewell brunch
      • Souvenir memorabilia

Date of Meeting: Thursday, May 9, 2019

Present: Cheryl Brown, Joel Guest, Bobby Hargroves, Larry Jordan, Betsy Mills, Tim Taylor

Survey Results: A total of 24 classmates submitted survey responses providing input for planning our 50-year reunion, Oct. 18-20.  Those 24 survey responses indicated that a total of 34 people would be attending the reunion.  The committee agreed to use a projected reunion attendance number of 75-100 for main planning purposes.  The committee also studied survey comments/suggestions before setting a tentative event agenda for the weekend.

Proposed Reunion Events for Oct. 18-20:

Friday, Oct. 18 Proposed Events & Tentative Times:

3-4 pm    Paris High pep rally in Wildcat Gym
4-7 pm    Casual mixer at Fairgrounds (food & beverages available)
7-10 pm  PHS vs. Argyle football game at Wildcat Stadium
10-?        Post-game mixer at site(s) TBD

Saturday, Oct. 19 Proposed Events & Tentative Times:

Note: The committee discussed the need for flexibility in scheduling events leading up to our main reunion celebration during the evening hours.  Some classmates may wish to play a round of golf, many will want to reserve individual time to visit family/friends/landmarks.  A “Walk & Talk” morning exercise event was suggested using Trails de Paris and/or PJC walking track.  A tour of the new Paris High School campus could be arranged if there’s adequate interest.  The following events received primary consideration:

TBD          Tour of Lamar County Historical Museum
7-10 pm    Class Reunion (catered event)

Sunday, Oct. 20, Proposed Events & Tentative Times

TBD        Memorial Service
TBD        Farewell Brunch at area restaurant (dutch treat)

Committee Assignments: Committee members volunteered to check on availability and pricing for targeted venues and caterers.  Bobby (and wife Iva, owners of Traditions Flowers and Gifts) also volunteered to provide reunion decorations.  The committee expects to meet again in late May/early June to finalize event details, set budgets and event pricing, and begin advance planning.